Contractor management software to reduce the burden of managing contractor compliance
Contractor management software simplifies the process of collecting and storing contractor data. With a contractor management system, you’ll minimize risk and save time when complex contractor information like incident reporting and worksite safety observations that are automatically connected to your central EHS system.
Easily view contractor compliance status
With certifications, insurance coverage, and type of work information available at your fingertips you’ll finally have time to focus on those contractor compliance projects you’ve been meaning to finish.
Automate contractor submissions
Contractors can do inspections, report incidents, corrective action, risk assessments, audits, and safety observations directly into the contractor management module.
Plus, ensure traceability and receive confirmation the contractors have read the permit document with a system that integrates with Permit-to-Work software.
With Contractor Management Software you can:
- Analyze data
- Build risk profiles for each contractor
- Maintain contracting company details
- Cross-reference for Permit issuance
- Fulfil ISO 45001 requirement and OHSAS 18001 requirements
Streamline your processes with a centralized database doing the heavy lifting for you
Centralize contractor records
Approve or reject contractor submissions and documents to ensure up-to-date accounts.
Record linking abilities
Get consistent information when you can link contractor records throughout EcoOnline EHS Modules.
Contractor access EcoOnline EHS
Contractors can actively participate in safety programs with access to standard EHS functionality.
Easily search contractor information
Maintain contactor details and cross-reference permit insurance in one convenient system.
Analytics and reports
Make faster and more informed decisions with access to current data.
User-friendly system
With real-time updates and visibility, you’ll gain back the hours you used to spend on paperwork.
“We can now extract, trend, and analyze the data with live reports and dashboards. This gives us a 360-view of all hazards, with access to real-time data.”
Graham Cowing,
VP of Group Safety Standards, Menzies Aviation
Centralize contractor records and compliance documents in one system
As an EHS team leader, it’s your responsibility to manage contractor data and have them participate in their health and safety programs. But the important information you need isn’t always available (or easy to get).
No more chasing down reports, audits, or certifications
Compiling analytics to build risk profiles is next to impossible when just finding the information you need is so challenging. Costing you valuable time and potential non-compliance in safety participation.
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HR Manager, Chromaflo Technologies Finland Group
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Frequently asked questions about Contractor Management Software
Contractor management software is a centralized system that helps organizations manage contractor onboarding, documentation, safety participation, and compliance requirements across worksites. It replaces manual spreadsheets, email chains, and disconnected tools with a single source of truth for contractor data.
A contractor management system is used to:
- Collect and verify contractor documents (insurance, certifications, training)
- Track contractor compliance status in real time
- Maintain audit-ready records
Connect contractor data to permits, incidents, inspections, and corrective actions. This helps EHS and operations teams reduce risk and administrative workload.
Contractor management software is used by:
- EHS teams managing safety compliance and contractor risk
- Operations teams coordinating contractor access and work authorization
Safety managers responsible for audits, reporting, and regulatory readiness. It’s especially valuable for organizations with multiple contractors across multiple worksites.
At a minimum, contractor management software should include:
- Integration with permit-to-work and broader EHS systems
- Contractor onboarding workflows
- Document submission and approval
- Compliance status tracking
- Contractor access to safety programs
- Reporting and analytics
By standardizing onboarding requirements and continuously tracking documentation status, contractor management software ensures contractors meet safety and compliance requirements before and during work. This reduces gaps, missed renewals, and last-minute compliance issues.
Yes. Contractors can submit required documents, complete inspections, report incidents, and log safety observations directly into the system. This reduces back-and-forth communication and keeps records centralized and up to date.
All contractor records, approvals, and safety activity are stored in one system with clear traceability. This makes it easy to demonstrate compliance during audits without scrambling to collect documentation from multiple sources.
Contractor records can be linked directly to permit-to-work workflows. This ensures only approved, compliant contractors are authorized for work and provides confirmation that contractors have reviewed required permits and safety information.
Yes. Contractor management software is designed to scale across multiple worksites, contractors, and projects while maintaining consistent compliance standards and visibility across the organization.
Pricing varies based on the number of contractors, worksites, and required functionality. Most organizations evaluate contractor management software based on the time saved, reduced compliance risk, and improved audit readiness rather than seat-based pricing alone.