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Health & Safety Glossary

Hazard Communication


What is Hazard Communication?

Hazard communication is the process of identifying and communicating potential hazards and risks associated with chemicals and other hazardous materials in the workplace. It involves labelling, documentation, SDS, and training for employees on safe handling and use of hazardous materials.

In any workplace, it is important to have a clear understanding of the potential hazards that may arise. As such, hazard communication plays a pivotal role in ensuring the safety and wellbeing of employees in various industries.

Hazard Pictograms help hazard communication within a business.Warning Symbol Vectors by Vecteezy

The Importance of Hazard Communication

Hazard communication is incredibly important in the workplace, and offer several benefits:

Protecting Employee Health

One of the main reasons why hazard communication is important is its role in protecting employee health. Without adequate labelling or training, employees risk being exposed to harmful materials that may leave them with serious health consequences. 

Under OSHA's Hazard Communication Standard (HCS), all hazardous substances must be properly identified and labelled to prevent these types of exposures. 

When everyone in the workplace is aware of the potential risks involved, they're better equipped to take the necessary precautions to protect their health and wellbeing.

Maintaining Regulatory Compliance

Hazard communication is more than just a best practice; it's a legal requirement. OSHA mandates that all hazardous materials be labelled and communicated to employees to ensure a safe working environment. 

Failure to comply with these regulations can lead to citations, fines, and potentially serious legal ramifications. By adhering to these guidelines, companies can avoid costly penalties while ensuring that their employees are safe from harm.

Preventing Accidents and Injuries

Another central aspect of hazard communication is the prevention of accidents and injuries. Proper labelling and documentation is a critical aspect of safety planning, as it helps employees identify and handle hazardous substances safely. 

Clearly labelling hazardous materials helps prevent accidents from occurring in the first place while keeping everyone on the same page about how to handle these substances. 

Proper training and hazard communication can also reduce the potential for worker errors or mistakes that lead to accidents or injuries.

Boosting Workplace Morale

When employees feel safe and protected at work, they're more likely to be productive and efficient. The inverse is also true; employees who feel unsafe or unprotected are more likely to experience low morale or absenteeism. 

By prioritizing hazard communication and taking a proactive approach to safety, companies can create a culture that prioritizes its employees' physical and emotional wellbeing, leading to a more productive and satisfied workforce.

Improving Emergency Preparedness

Finally, hazard communication is essential for emergency preparedness. In the event of an accident or spill, everyone in the workplace needs to be prepared to act swiftly and effectively. 

By properly communicating risks and appropriate handling procedures, employees are better suited to respond to emergencies and contain spills before they cause any harm. This proactive approach can make a significant difference in the outcome of an emergency situation.

The Key Components of Hazard Communication

There are several components installed in effective hazard communication, some of which are outlined below:

Hazards and Risks

The first step in hazard communication is identifying and assessing hazards. Simply put, a hazard is anything that has the potential to harm a person, property, or the environment. Risks, on the other hand, refer to the likelihood of a hazard causing harm. 

The hazards can be chemical, physical, biological, or ergonomic. Once the hazards are identified, it's essential to evaluate the risks associated with them, which helps in determining the appropriate control measures to minimize the risks.


Proper communication is vital in any hazard communication program. Employees must be informed of the hazards in the workplace and the risks associated with them. 

The communication should be in a language that the employees understand, and the information should be easily accessible. Furthermore, the communication should be ongoing, since new hazards can arise in the workplace. The communication must also be documented and easily retrievable.


Labels are an important element of hazard communication. They provide an instant warning of the risks associated with the product or substance. 

The labels must contain the product name, hazard information, and instructions on safe handling, storage, and disposal. The labels must also be clear and visible, even in low light conditions.

Safety Data Sheets

Safety Data Sheets (SDS) are an important element of hazard communication. They provide detailed information on the hazards and risks of a product or substance, including its physical, chemical, and toxicological properties. 

The SDS should also have information on safe handling, storage, and disposal. The SDS must be readily available to all employees who handle the product or substance.


Employee training is a crucial element of any hazard communication program. Employees must understand the hazards in their workplace and the risks associated with them. 

They must also know how to use the control measures in place and the procedures to follow in the event of an emergency. The training should be ongoing and tailored to the employee's specific job duties.

Use EcoOnline to Maintain Effective Hazard Communication

It's clear that hazard communication is essential for maintaining a safe, healthy workplace environment. Not only does it protect workers' health and prevent accidents, but it also ensures compliance with regulatory requirements and boosts workplace morale.

With EcoOnline’s risk assessment tool, companies can make sure that all employees are in the know about different hazards that exist in the workplace.