Control of Work

Contractor management software to reduce the burden of managing contractor compliance

Contractor compliance software simplifies the process of collecting and storing contractor data. You’ll minimise risk and save time when complex contractor information like incident reporting and safety observations are automatically connected to your central EHS system.

Easily view contractor compliance status

With certifications, insurance coverage, and type of work information available at your fingertips you’ll finally have time to focus on those projects you’ve been meaning to finish. 

No more tracking down paperwork

Contractors can do inspections, report incidents, corrective action, risk assessments, audits, and safety observations directly into the contractor management module. 

Plus, ensure traceability and receive confirmation the contractors have read the permit document with a contractor management system that integrates with Permit-to-Work software

With Contractor Management Software you can: 

  • Analyse data
  • Build risk profiles for each contractor
  • Maintain contracting company details
  • Cross-reference for Permit issuance
  • Fulfil ISO 45001 requirement and OHSAS 18001 requirements 

Streamline your processes with a centralised database doing the heavy lifting for you

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Centralise contractor records

Approve or reject contractor submissions and documents to ensure up-to-date accounts.

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Record linking abilities

Get consistent information when you can link contractor records throughout EcoOnline EHS Modules.

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Contractor access EcoOnline EHS

Contractors can actively participate in safety programs with access to standard EHS functionality.

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Easily search contractor information

Maintain contactor details and cross-reference permit insurance in one convenient system.

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Analytics and reports

Make faster and more informed decisions with access to current data.

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User-friendly system

With real-time updates and visibility, you’ll gain back the hours you used to spend on paperwork.

“The aim is to systematically develop a safety culture and safety management. We were looking for a flexible tool that will not take time to build, but can focus our energy on our core competencies.”  

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Hannu Seppä
Security and OHS Manager, Framery 

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Centralise contractor records and compliance documents in one system

No more chasing down reports, audits, or certifications

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Laura Eskola,
HR Manager, Chromaflo Technologies Finland Group

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Frequently asked questions about Contractor Management Software

Contractor management software is a digital system used to manage contractor information, safety participation, and compliance documentation in one place. It helps organisations reduce risk, maintain oversight, and ensure contractors meet health and safety requirements before and during work.

A contractor management system is used to collect, review, and maintain contractor documents such as certifications, insurance, and training records. It also supports incident reporting, inspections, audits, and integration with permit-to-work processes.

Contractor management software is designed for health & safety teams, operations teams, and site managers responsible for overseeing contractor safety, compliance, and documentation across one or more sites.

A contractor management system should include:

  • Contractor onboarding and document submission
  • Approval workflows
  • Compliance visibility
  • Safety participation tools
  • Reporting and audit trails
  • Integration with permit-to-work systems

By standardising requirements and centralising records, contractor management software reduces gaps in documentation, improves traceability, and ensures contractors meet safety and compliance expectations consistently.

Yes. Contractors can submit documents, report incidents, complete inspections, and participate in safety programmes directly within the system, reducing administrative burden for internal teams.

Contractor records can be linked to permit-to-work systems to ensure only approved and compliant contractors are authorised to carry out work, with confirmation that required documents have been reviewed.

Yes. Contractor management systems are designed to support multiple contractors, projects, and sites while maintaining consistent standards and visibility across the organisation.

Costs vary depending on organisational size, number of contractors, and required functionality. Many organisations assess value based on reduced administration, improved compliance visibility, and audit readiness rather than licence volume alone.