Safety Data Sheet (SDS) Authoring Software

ALMEGO® from EcoOnline will radically change the way you look at Safety Data Sheet authoring software. It is based on more than a decade of development and dedicated focus on improving the Safety Data Sheet (SDS) authoring process.

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Overview

User-friendly, highly automated SDS authoring

ALMEGO® offers a very high degree of automation in a SaaS solution. The highly automated processes are supplemented by unique built-in guidance, a flexible structure and an intuitive user interface.

ALMEGO® is a completely new type of SDS authoring software that simplifies the creation of high quality SDS, and is offered through an affordable, usage-based price model.

How to set it up

The 3-Steps In ALMEGO®

Step 1
1. Step

Create Substances

  • First you need the SDS building blocks - the substances.
  • Correct and updated substance information is the foundation of a correct SDS.
  • ALMEGO® offers easy retrieval of updated data from central and country-specific lists.
Step 2
2. Step

Create Mixtures

  • Next you create the mixture and a data-set for the product.
  • ALMEGO® provides a framework for easy data entry.
  • Our CLP calculator, P-phrase algorithm, and a smart workflow make the process very effective.
Step 3
3. Step

Create Documents

  • Finally, you just choose the SDS documents that you want to generate.
  • You won’t see the SDS document until the very last step.
  • ALMEGO® smart rule authoring drafts the entire SDS in any of the approximately 50 available language/country formats.
Demo Video

ALMEGO® 4-Minute Demo

  • See the key steps in creating a Safety Data Sheet - the substance level, the mixture level, and the document level.
  • See how easily you can create Safety Data Sheets in ALMEGO®.
  • See two additional ALMEGO® capabilities - change management and UFI/PCN submission.
Watch 4-min video
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UFI code & PCN Submission

How can I make UFI Code & PCN Submission easy?

Generate UFI, handle and submit PCN dossier system-to-system from ALMEGO to ECHA’s submission portal.

Key features of ALMEGO®

… a high degree of automation through built-in guidance, smart rules authoring, algorithms, and trustworthy CLP calculations. All in a user-friendly, intuitive interface.

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Languages

Approximately 50 SDS country/language versions across EU, US, Canada, China, South Africa, and many more.

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Software guidance and hotline

Built-in guidance functionality. Chat, phone, and email support.

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Functionality

Smart rule authoring, CLP calculation, P-phrase algorithm, and much more, enables a high degree of automation.

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Software as a Service

High-degree of flexibility, and 100% cloud-based for easy online access.

ALMEGO® Change Management

Change Management - SDS authoring made easier

ALMEGO® has many features that makes the SDS authoring process more effective: CLP-calculation, look up and import from lists, P-phrase algorithm, smart rule phrase selection, and much more.

This video shows one of our newest features, Change Management, that makes it possible to see how changes in classifications or exposure limits, for example, affect downstream mixtures and which related documents need to be updated.

This is just one of many functionalities that makes your SDS authoring work easier. See more of what's possible in a short demo, and let us change how you see SDS authoring.

Chymeia & Almego Acquisition by EcoOnline

The culmination of over a decade of experience

“ALMEGO is an efficient and intuitive authoring solution for safety data sheets; and an attractive add-on to EcoOnline’s chemical management solution. This acquisition confirms our continued commitment and leading expertise in the chemical management market.”

“This SaaS product has received exceptional critical acclaim and is supported by a highly competent team. The ALMEGO software will enhance EcoOnline’s already expansive chemical safety offerings and will be published in multiple languages in all markets. This acquisition is especially relevant for customers with international operations.”

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Göran Lindö, CEO, EcoOnline

"The ALMEGO® system gave us an easy way to produce SDSs with different trade names and in many different languages."

Find SDS examples & language versions

ALMEGO® can handle approximately 50 languages/countries, with more being added regularly. See the languages, countries, and jurisdictions currently available.

Who EcoOnline Works With

Trusted by over 7,000+ clients worldwide

EcoOnline has over 20 years’ experience working with multiple industries across the globe which is why our software offers unrivalled solutions in an industry that is constantly changing. 

Our Clients

Take a look at ALMEGO® SDS Authoring today

Book a demo with one of our product specialists to see how next generation SDS software can work for you.

Book demo
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Hannah Daly

Account Manager, EcoOnline

Frequently Asked Questions

What do you want from SDS authoring software?

  • A user-friendly and intuitive interface
  • Built-in guidance and help functionalities
  • A high degree of automation with smart-rule authoring
  • Easy updating and translations to many countries/languages
  • A trustworthy CLP calculator
  • Easy data migration from existing software
  • Easy integration with other software
  • A price model that is tailored with flexible terms

This is exactly what we have developed with ALMEGO®. This new SDS authoring software has been designed with a focus on the needs of users. Delivered in an up-to-date SaaS platform. See and try it all online.

What is unit pricing?

ALMEGO® SDS authoring software is priced based on usage. You simply pay a yearly fee based on usage of your ALMEGO® SDS database. The yearly fee includes all updates.

Contact us to get a link to a simulator, where you can calculate the price level for your estimated usage.

What is a safety data sheet (SDS)?

The main objective of a safety data sheet is to convey comprehensive information about a substance or mixture for use in workplace chemical control regulatory frameworks. Both employers and workers use it as a source of information about hazards, including environmental hazards, and to obtain advice on safety precautions.

The SDS is product related and usually not able to provide specific information that is relevant for any given workplace where the product may finally be used Although where products have specialized end uses the SDS information may be more worker specific. The information therefore enables the employer to: 

  1. develop an active programme of worker protection measures, including training, which is specific to the individual workplace; and  
  2. to consider any measures which may be necessary to protect the environment.  

In addition, the SDS provides an important source of information for other target audiences. So certain elements of information may be used by those involved with the transport of dangerous goods, emergency responders (including poison centres), those involved in the professional use of pesticides and consumers.

However, these audiences receive additional information from a variety of other sources such as the UN Recommendations on the Transport of Dangerous Goods, Model Regulations and package inserts for consumers and will continue to do so.  

Which regulation sets out the requirements for safety data sheets?

It is Annex II to the REACH regulation that sets out the requirements to the format and contents of the safety data sheet. The requirements are most easily accessed in the amending regulation 2020/878. 

The CLP regulation is supplemental in the sense that it most importantly sets out the requirements to how the hazard classification in section 2 is assessed and presented. 

When should I prepare and provide a safety data sheet

You need to provide a SDS if:   

1. You supply:

(a) a substance or a mixture that is classified as hazardous under the CLP Regulation 

or   

(b) a substance that is persistent, bioaccumulative and toxic (PBT), or very persistent and very bioaccumulative (vPvB)  

or   

(c) a substance that is identified as having endocrine disrupting properties 

or 

(d) a substance that is included in the European Chemicals Agency’s 'Candidate List' of substances of very high concern (SVHC) 

 

2. You are a supplier and your customer requests an SDS for a mixture that is not classified as hazardous under the CLP Regulation, but contains either:  


(a) a substance posing human health or environmental hazards in a concentration of ≥ 1 % w/w (solids or liquids) or ≥ 0.2 % v/v (gases) 

or   

(b) a substance that is: 

  • carcinogenic in category 2 
  • toxic to reproduction in category 1A, 1B and 2 
  • a skin sensitiser category 1 
  • a respiratory sensitiser category 1 
  • or has effects on or via lactation  
  • or is persistent, bioaccumulative and toxic (PBT) 
  • or very persistent and very bioaccumulative (vPvB) in an individual concentration of ≥ 0.1 % w/w  

or   

(c)  a substance on the 'Candidate List' in an individual concentration of ≥ 0.1 % w/w 

or   

(d) a substance for which there are Europe-wide workplace exposure limits or have relevant national workplace exposure limit values in the country you supply your product.   

 

3. You are a supplier of a product listed as a ‘special case’ Annex 1 of the CLP Regulation for which there are labelling derogations; e.g., gas containers intended for propane, butane or liquefied petroleum gas. 

When do I NOT need to provide an SDS

Find below some of the most normal situations where you do not need to provide an SDS:   

1. If the substances/mixtures are supplied in the EU and isn’t classified as hazardous or considered PBT, vPvB or of equivalent concern (e.g., endocrine disruptors) and does not contain hazardous substances in section 3 above their cut-off limit. 

2. For certain products intended for the final user, e.g. medicinal products or cosmetics.   

3. If you offer or sell dangerous substances or mixtures to the general public and you provide sufficient information to enable users to take the necessary measures as regards safety and the protection of human health and the environment.  

In what language should the SDS be supplied?

According to the REACH Regulation, the safety data sheet (SDS) shall be supplied in the official language(s) of the Member State where the substance or mixture is placed on the market, unless the Member State concerned provide otherwise.

This also applies to exposure scenarios, which are a part of an SDS. A document listing the languages required for safety data sheets and labels within the EU is available here. 

Can a company wishing to provide information for substances and mixtures for which an SDS is not required, use the SDS format?

Yes, the SDS format can be used. Suppliers, who do not have to supply an SDS may be obliged to provide certain information in accordance with the REACH Regulation or they may choose to provide an SDS on a voluntary basis.  

The suppliers of a substance or a mixture may also choose to provide information in the safety data sheet format even if they are not obliged to provide any information under Articles 31 or 32 under REACH. In this case, they should also clarify that the SDS is not provided pursuant to Article 31 of REACH, and then explain why they provide it.  

Among possible solutions would be the addition to the relevant SDS of a phrase such as ‘A safety data sheet is not required for this product under Article 31 of REACH’.

In what form and how often should the SDS be provided?

The SDS should be provided to the recipient free-of-charge, on paper or electronically, e.g. by postal delivery, fax or email. A system that merely requires customers to obtain a SDS from a company's website is not allowed. An SDS should be provided either before or at the time of first delivery of the substance or mixture.  

Where a customer re-orders substances or mixtures, then the supplier does not need to re-supply the SDS, unless the contents have changed significantly. 

Does an SDS have an expiry date upon which you are required to make a new SDS?

If there is no basis for changing the information in the SDS there is no expiry date. A version 1.0 of the SDS can therefore exist infinitely as long as the contents in the SDS remain accurate and up to date.

I have changed the contents of my SDS, whom should I inform?

If the revised contents result in a major change of the SDS then the REACH regulation requires that the supplier of the SDS provides an updated version of the SDS to all recipients to whom the substance or mixture has been supplied within the preceding 12 months. 

The supplier is furthermore required to inform the recipient about the where the SDS has changed. To allow the recipient to understand and trace the different versions of the changed SDS’s the supplier shall give information about the changes in either section 16 or elsewhere in the SDS.  

To allow the recipient to distinguish between the different versions of the SDS it is suggested that an incremental numbering system be used to identify new versions of an SDS. In such a system, changes to versions could be identified by an increment by an integer e.g.:  

  • Version 1.0: initial issue  
  • Version 2.0: first change requiring provision of update to former recipients. 

What types of changes to the SDS are considered major?

A change to the SDS is considered major when: 

  • new information which may affect the risk management measures, or new information on hazards becomes available;  
  • an authorisation has been granted or refused 
  • a restriction has been imposed. 

There are no specific recommendations on when a change in an SDS is considered a “major” or a “minor” change, thus it is a matter of interpretation to decide whether the change does or does not affect the understanding of the risk from using the product and/or affects the measures needed to control the risk. As a rule of thumb any change to the following sections in the SDS would normally mean that the change is considered major: 

Section 1 
  • Trade name 
  • Uses advised against 
  • Contact person 
  • E-mail 
  • Emergency phone number 
Section 2 
  • Classification of the substance or mixture 
  • Hazard pictograms 
  • Signal word 
  • Hazard statements
  • Precautionary statements
  • Hazardous substances
  • Additional labelling 
Section 3 
  • Changes in the information about the components in the products whether the product is a substance or a mixture
Section 8
  • Occupational exposure limits
  • DNEL and/or PNEC values
  • Recommendations for respiratory protection
  • Recommendations for skin protection
  • Recommendations for hand protection
  • Recommendations for eye protection 
Section 12 
  • The result of the PBT/vPvB assessment 
Section 14 
  • Transport information in relation to ADR, IMDG, ICAO, RID and/or ADN  
Section 15 
  • Restrictions of use 
  • Demands for specific education 

Can anybody prepare an SDS?

No. In the requirements to the SDS set by the REACH regulation it is specifically pointed out that the safety data sheet shall be prepared by a competent person, who shall consider the specific needs and knowledge of the user audience, as far as they are known. Suppliers of substances and mixtures shall ensure that such competent persons have received appropriate training, including refresher training. 

In this context a “competent person” means a person (or combination of persons), who has or have, because of their training, experience and continued education, sufficient knowledge for the compilation of the respective sections of the SDS or of the entire SDS.  

The supplier of the SDS can delegate this function to his own staff or to third parties. It is not necessary that the expert knowledge be provided in full by one single competent person as it is understood that a single person rarely has extensive knowledge in all the fields covered by an SDS. It is thus necessary that the competent person rely upon additional competences, either internal or external. The competent person should ensure the consistency of the SDS, especially if he acts as the coordinator of a group of people. 

Can I claim my SDS to be confidential?

No. The information that is required to appear in an SDS cannot be claimed as confidential. This includes information about the substances and their amount in the product. It is however allowed to use weight ranges of percentages to indicate the amount.

When using a range of percentages, the health and environmental hazards shall describe the effects of the highest concentration of each ingredient. It is not allowed not to indicate identification parameters such as CAS numbers, EC numbers and REACH numbers if they exist. 

How much can I charge for the supply of an SDS?

Nothing. According to the REACH regulation, the SDS and any required updates to it must be provided free of charge.

Is it necessary to complete all the sections and subsections in the SDS?

No. There may be places in the SDS where information will not be completed because of e.g. a data gap, or application can be questioned, etc. However, the SDS must contain an explanation or a justification of why the section has not been completed.

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