SDS Checklists & what you should do with an SDS | EcoOnline

SDS Checklist: What should you do when you receive an SDS?

Published May 9, 2023

1 minute read

Safety data sheets can be very long and confusing to read. As an employer or safety manager, this can be overwhelming, and you may not know where to start. What should you do when you receive an SDS? We've prepared a handy SDS checklist to let you know exactly how to begin!

What Should You Do When You Receive an SDS?

When you receive a safety data sheet, you should first review it to ensure it's compliant with the regulations and procedures you have on site. 

The following should initially be reviewed: 

  • Check that it has 16 sections. 
  • Verify the language is correct for your market. Is it clear and accurate? 
  • Check that it is dated and any revision date and/or details of revisions are provided. 
  • You must file the documents (new and archived versions) and maintain a record of all safety data sheets. It can be a hard copy or via digital means. 
  • Ensure the details on the chemical product’s label are exactly as given in sections 1 and 2 of the SDS. 
  • The onus is on the employer/chemical user/company to contact the supplier and request an updated version if not satisfied with the information provided. 
  • Make sure all safety data sheets are easily accessible by employees and that they understand them to make safe decisions.  
  • It is also good practice to regularly check the safety data sheets to ensure the most accurate and up-to-date version is easily accessible.  

Once all of these areas have been checked, it’s time to focus on key information within the safety data sheet. The most important sections that should be prioritised are Sections 2, 4, 6, 7, 8, 10, and 13.

Call to action to download free Chemical Inventory template

The SDS information taken from these sections will help you develop chemical risk assessment measures, decide what PPE and resources to have on-site, create emergency policies in relation to chemical safety, and much more.

SDS Checklist Template

SDS Checklist Template

EcoOnline’s SDS management module within our Chemical Manager solution can help simplify your SDS management processes and extract key information needed with the help of our Safety Protection Sheets. These sheets, created for you with the help of our software, contain the most essential parts of the SDS like chemical product names, hazards posed, and how to carefully handle and use such substances. Our experts can also help source the most up-to-date safety data sheets and distribute them to your teams to ensure you’re always compliant. 

We have kept over 600,000 employees safe in over 70 industries around the world. Find out more about how we can help protect your people now.

New call-to-action


Author Dina Adlouni

Dina is a Content Marketing Manager at EcoOnline who has been writing about health and safety, ESG and sustainability, as well as chemical safety for the past four years. She regularly collaborates with internal subject matter experts to create relevant and insightful content.

Our related posts

| Health & Safety
How technology can support your Control of Work process

It’s a quiet Thursday afternoon and Peter, along with some key stakeholders, are doing the annual assessment of their...

| Health & Safety
Chemical substitution software: helping you eliminate PFAS from the workplace

Believe it or not, per and polyfluoroalkyl substances, or PFAS chemicals are all around us. From the cleaning products...

| Health & Safety
World Environment Day 2024: Join us in making a difference!

World Environment Day, recognised annually on June 5th, is a global platform that mobilises millions of people for...