Establishingastrong health and safety consciouswork environment is amajorchallenge formost
organizations.
It requires effective participation of employees and management, as well as an acute understanding of all the risks and hazards in the workplace.
Despite the many challenges, numerous companies worldwide have gone on to develop safety cultures that have resulted in them
achieving great, and ultimately, more efficient and productive work units.
It’s an even bigger challenge for organizations to consistently maintain a high level of safety performance, with many organizations struggling to maintain a positive record
Perhaps even more challenging, has been the ability to consistently maintain those safety performances.
Many companies struggle with how to best keeptheiremployeessafeover the long term.
With so many variedguidelines,statistics and opinions out there, it canoften behard to determine the right solutions
for any given work environment, as in most cases there are no one-size-fits-all answers.
Research has shown that one tactic that worksin developing that cultureis active employee engagement. Engaged
employees are individuals that have a “safety is everyone’s responsibility” approach to work issues and are fully invested in both
their work and the company’s success.
They willput inmore effort across the boardand show genuine care about the safety of others within their workplace andgo
out of their way to ensure things are done in the right way. They offer their opinions on safety matters and provide suggestions and feedback
to their colleagueswhere needed.
Thisof course,does notdescribe every employee.Workers can often become dis-engaged as a result
of a lack of appreciation or not taking their suggestions seriously. A situation which is detrimental to any long-term progress
and often results in safety concerns becoming more prevalent in the workplace.
This begs thequestion;how canweimprovethe process of engagingourworkforcewhen
it comes to health and safety matters? hence ensuring we promote safer workplaces overall. The following
seven points should be the basic considerations for any organization:
1. Leadership commitment
The concept of safety leadership is something that is very much talked about in organizations. It is a term we often hear after a major workplace accident takes place.
Fingers are pointed and one of the root causes of the event if often mentioned as “Lack of Safety Leadership”.
Companies can best improve this by committing to a duty of care to all their employees, particularly,from the individuals at the very top of the organization.
Executives and managers must display this through their participation in safety meetings, being involved in periodical safety walkthroughs, taking part in work
placesafetyobservationsand ensuring that they always place health and safety as their top priority.
Commitment by the leadership is an important way of “leading by example”, and it shows that the management is serious about health and safety. This causes employees to adopt a similar
approach as well, and instills in them a sense of ownership about health and safety matters in the workplace.
2. Set up Health and Safety Committees within the business
A health and safety committee serves an important role in any workplace. It provides an outlet for employees to voice their concerns about potential hazards, as well as providing management with
feedback on how they can reduce risks in the workplace.
Additionally, by having representatives from different departments come together to discuss issues related to workplace safety, you can foster collaboration between teams which will ultimately
lead to better communication within the organization.
Finally, having a dedicated team that is solely focused on promoting a culture of safety in the workplace can help ensure that your organization is compliant with all applicable laws and
regulations.
Not only will employee buy-in increase but a committee will help shape the health and safety culture in a workplace to make it more relevant to staff and their
needs.
As well as being a strong way to promote health and safety engagement within an organization, ever since the recent transition of OHSAS 18001 to the new international standard ISO 45001, health and safety committees have now become a basic requirement within any organization wishing to work to the latest standard.
The committee, normally recommended to be set up withminimalinput from health and safety practitioners, allows workers to identify some of the safety concerns
within their workplacesand allow themto make decisions concerning these matters and communicate solutions officially to top management.
As well as instilling a sense of ownership and ensuring their voices are heard, the forum will also allow them to suggest the best safety initiatives that will benefit their work place.
Ensuring that that health and safety budgets are better spent on more pressing areas concerning health and safety.
Learn more abouthow to set up effectiveSafety
Committees
3. Make “safety” personal
Some of the more successful companiesin terms ofhealth and safety performance develop internal health safety training programs that are integrated with their
safety behavioral initiatives.
In addition to providing the employeewith the basic safety competencies to safely perform their work, these programsgo beyond that to stress how accidents can
affect the employee, their family as well as their fellow workers.
Instilling a stronger sense of necessity with regards to following safety rules within the company andbettersupporting their fellow workers manage workplace
hazards.
These programs, which often begin in the form of classroom workshopsshortly after joining the organization, continue throughout theemployees’
career within the company in the form of involvement in behavioral observation programs, coaching and mentoring younger or other recently
joined employees and in many occasions getting involved with training their own work groups.
Safety training programs make it easy for organizations to bring all employees up to speed with the latest safety protocols, and help them address any concerns or queries that employees may
have.
4. Reward positive behaviors
It is always important to have a safety recognition program withinan organisation.These can be in anyformal, informalor
on-the-spot gestures that can help show the company’s appreciation forthe employee going above and beyond their work responsibilities.
The recognition, in which ever form it may be, will act as a strong recognition to their hard work and would instill those values in both themselves as well as their colleagues and
ensure good behaviours throughout the organisation are continued and improved upon.
5. Monitor programs and track results
Organization’s must always have systems in place to track what is working and what is not. Once they have set the type of initiatives or
behaviours they wish to enhance, they must strive to ensure performances are systematically tracked and improvements measured.
Key leading health and safety indicators such as number of near miss observations, number of behavioural observations, close out of incident actions
or the completion of health and safety mandatory trainings should be set to monitor increase, decrease as well as quality of output.
6. Offer incentives
Offering incentives can be an effective way to improve safety performance in the workplace. When employees feel recognized and appreciated for their safe behavior, they are more likely to
prioritize safety in their work.
Incentives can also help establish a safety culture in the workplace by reinforcing safe behavior and encouraging employees to adopt safe practices as part of their daily routine. By providing
rewards for reporting hazards and near-misses, employees may be more willing to speak up and bring attention to potential safety risks that could otherwise go unnoticed.
Incentives can also increase employee participation in safety programs, such as safety training or safety committees, which can ultimately lead to a safer work environment. Overall, offering
incentives can motivate employees, reinforce safe behavior, and encourage participation in safety initiatives, resulting in improved safety performance and a more safety-focused workplace
culture.
7. Establish channels for safety communication
Effective communication is key to ensuring that all employees are aware of potential hazards, understand how to prevent accidents and injuries, and can report safety concerns or incidents quickly
and accurately.
Without open channels of communication, important safety information may not be shared or could be misinterpreted, leading to increased risk of accidents or injuries. By establishing clear and
open lines of communication, employees are better equipped to raise concerns or report incidents in a timely manner, and management can take appropriate action to address these issues.
There should be defined protocols about how safety messages are communicated and conveyed, such as through the use of third-party safety software or through an internal communications
system.
Oncefullyimplemented,the aboveguidelineshave the potential topresent aturning point
in any company to build a stronger overall safety culture and a more engaged
workforce. One must always remember that these actions cannot be forced on a team, managers
and safety practitioners must always give such initiatives time to naturally take hold and invite employees to offer feedback
andtheiropinionson itsprogress.
The more engaged employees can become, the better the eventual results we would expect to
see.
