Saving hundreds of admin hours with COSHH management software

London Stansted is the UK’s fourth largest airport, with a complex year-round operation. The airport supports more than 13,000 jobs across the site and is responsible for getting almost 30 million passengers a year to and from over 190 destinations as smoothly as possible. As the 3rd largest cargo airport in the UK, their World Cargo Centre handles more than 250,000 tonnes of cargo annually.

With such a massive responsibility, keeping things running efficiently and safely is no small task.  

Existing processes were complex and not scalable

Its existing processes were complex and not scalable across a workforce of more than 13,000 people. With over 500 materials requiring risk assessments, the system lacked clarity, consistency, and accessibility, making audits difficult and time-consuming.

There was widespread confusion about what actually counted as COSHH compliance. Some teams believed that simply printing off a safety data sheet (SDS) and storing it was enough! On top of that, patchy data coverage across parts of the site meant some staff didn’t always have access to the documents they needed.

These issues were flagged in a series of external audits, prompting the team to take action. Liz Brassington, Health and Safety Business Partner at London Stansted Airport, was part of the group tasked with finding a better solution. Liz looks after the Assets area of the business, where workers often come into contact with hazardous substances. She knew first-hand how urgent the upgrade was needed, and pushed for a faster, safer, and more user-friendly solution.

Discover the better way to manage chemicals

EcoOnline’s chemical manager reduces risks across your sites and locations, keeping you compliant without chasing paper, spreadsheets, or outdated files. Create a fully searchable database of all the products your organization uses and the locations sourced from EcoOnline. When you can access the most up to date safety data sheets, you prevent accidents by outlining hazards, safe handling, PPE, storage rules and emergency steps. Your workers can easily access important chemical hazard data with QR codes and an easy to use mobile app, giving them the right information anywhere in seconds. Create chemical risk assessments in minutes. Get all the correct information for safe handling and storage with prefilled GHS classification. Log and track any exposure to dangerous substances. Generate reports and review exposure summaries to ensure workers stay within safe limits, protecting their health and reducing organizational risk. Quickly compare your inventory against substances of concern lists. If something’s flagged, you can start a substitution request and send it straight through for approval. Spot high risk chemicals at a glance and replace them with safer alternatives. Better visibility means faster, smarter substitutions and stronger approval processes. With EcoOnline’s chemical manager, you get stress free compliance and streamlined chemical safety without the admin chaos. Book a demo to chat to our team and get started.

Book a demo

Experts you can ask, data you can trust 👇

Book a demo

Simplifying both day-today processes and overall compliance

Having previously used EcoOnlines COSHH risk assessment software Sypol, Liz recognised that it could help get things back on track. EcoOnline handled the roll out across the site, making integration frictionless.

From digital access to risk assessments with printable options to user-friendly features like “read and understood” tracking and built-in audit support, EcoOnline has helped simplify day-to-day processes at Stansted, improving compliance and supporting standards accreditation, including ISO 45001 and ISO 14001.

Staff find the system easy to navigate, and if any questions do come up, the EcoOnline helpdesk is quick to respond. Providing information to auditors is now as simple as clicking a button. Writing and maintaining over 500 assessments manually would have taken hundreds of hours, often by people who weren’t COSHH experts. Instead, Liz and her team were able to get everything in one place and start seeing results fast.

Instant, easy access to risk information for all staff

Since introducing the software, Stansted has raised the bar on chemical safety and compliance, keeping its people safe and its operations running smoothly.

EcoOnline’s COSHH management software, powered by Sypol, transforms how organisations handle hazardous substances. Users can create COSHH risk assessments in minutes using a database of over 900,000 pre-written templates, with new ones added every month.

Staff get instant, easy access to risk information from anywhere, helping to boost awareness, reduce exposure, and improve safety. The system also tracks all assessments, Safety Data Sheets, and reports, while offering smarter substance suggestions based on the COSHH hierarchy of control.

EcoOnline’s COSHH management software has compliance monitoring and built-in reporting tools so organisations can easily meet COSHH, REACH, CLP and other regulatory requirements while staying audit-ready, always. Expert-written assessments, automatic updates to align with legislative changes, and on-demand support from the experienced EcoOnline team mean you’ll always be able to keep your people safe and stay ahead of risk.